Sumner County Schools - Operations Department

The Operations Department is responsible for co-ordinating and directing activities associated with projects that impact Sumner County Schools building construction programs. The Department works closely with each school's Principal and Administration to ensure that the facilities are clean, adequately furnished, and the enviroment is comfortable. The major goal of the Department is to provide a building that is safe for the students and faculty and is conducive to promoting the education of Sumner County children.

The responsibilities of the Department include but are not limited to the following:

Planning and preliminary design
Budget development
Real estate acquisition
Construction schedules
Building and grounds design and construction
Furniture provisioning
Manage and monitor building energy efficiency
Manage contracted grounds maintenance services
Warehouse, manage and distribute school commodities, furniture and supplies
Manage school system fixed asset inventory
Manage school facility usage by public or private organizations
Warehouse and manage surplus equipment
Manage disposition of surplus assets
Oversee trustee custodial crew

Staffing for the Operations Department includes; The Assistant Director of Schools for Operations, Senior Administrative Assistant, Administrative Assistant II, Operations Secretary, Custodial Specialist/Property Officer, Property Officer Assistant, Contract Specialist, Trustee Supervisor (2), Floating Custodian (3), Inventory Technician (4) and School Custodian (226).

Contracts - Trent Sayles

Coordinate and manage contracted services for:

Campus lawn care
Fire extinguisher maintenance
Security System inspection
Fire Sprinkler System inspection
Elevator and chairlift inspection
Building roof maintenance
Portable class room relocation
Indoor pest control
Grease trap clean out

Planning and Design - Tim Williams

Review and evaluate requests for building improvements, construction, and renovation of school property:

Assist in development of long and short range building plans
Assist with development of project construction budgets
Determine project funding source
Assist with the selection of Architects and Engineering firms
Develop preliminary building design
Determine construction schedule
Develop and review drawings and specifications
Maintain design and construction documents
Assist with the location and purchase of building sites for new schools

Energy Management - Mike Stark

Manage and Develop Energy Reduction strategies:

Monitors computerized Energy Management System
Assures Energy Management System contains correct data
Provides/enters energy consumption control schedules
Recommends/manages HVAC system upgrades and alterations
Co-ordinates HVAC system design with consultants
Co-ordinates design and construction of geo-thermal HVAC systems
Contact/source for contract maintenance of boiler and chiller plants, pumps, heat pumps and various mechanical system equipment
Monitors electrical power demand at facilities
Administers construction projects
Completes field inspections
Maintains project records
Maintains state required boiler and gas vessel certifications

Construction - Tim Williams / Doug Pace

Manage Major and Minor Construction Projects:

Assure request for bids is advertised
Review bid proposals
Manage and process contract preparation and approval
Assure adherence to laws, codes, and ordinances regulating school construction
Hold project status meetings
Assist with cost estimation of building projects
Confirm scope changes authenticity and cost
Serve as contact person for construction team
Monitor project progress
Maintain construction status records
Assist Architects and Engineers with inspections and generate punch-list items
Procure final close-out documentation
Manage indoor air quality reviews
Manage sampling of potential hazardous materials for projects
Manage school facility usage by public and private organizations
Co-ordinate warranted repairs of new construction for 1 year

Property Management - Jaime York

Identify and Maintain records of school property and equipment, coordinate school district housekeeping program:

Establish custodian master work schedule
Assist Principals with employment of custodians
Inspect and report physical condition of school facilities to Director of Schools
Co-ordinate custodian training
Inventory custodial supplies and equipment
Inventory and maintain records of fixed assets and furniture (GASB 34)
Receive and warehouse supplies, housekeeping equipment ,and furniture
Manage supplies and equipment delivery to schools
Administer safety training for warehouse employees
Manage trustee workers
Administer waste disposal program
Process vendor Invoices
Gov Deals (online auction of surplus items)
Determine furniture requirements for new construction