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The Finance Department is responsible for the oversight of all of the financial operations of Sumner County Schools. Our goal is to provide the most efficient funds management possible, while ensuring compliance with federal and state law and local School Board policies. The various functions of the Finance Department include Budget, Accounting, Payroll, Benefits, Accounts Payable, Purchasing and the Print Shop. BudgetAnnually the district prepares an operating budget for approval by the Sumner County School Board and the Sumner County Commission. The process begins in November with meetings between Central Office staff, department heads and school principals, and continues through the following summer when the budget is adopted by the County Commission. Copies of the budget document are available from the Finance Department. A summary of the current year’s revenue and expenditures is available on-line at 2005 Budget.pdf.
AccountingThe Senior Accountant receipts all funds received by Sumner County Schools. Monthly and annual revenue and expenditure reports are provided to the School Board, Department Heads, Supervisors and other stakeholders. The Annual Financial Report is prepared and filed with the State of Tennessee by August 1 of each year.
The Sick Leave Bank is handled through the Accounting Department. The purpose of the Sick Leave Bank is to provide sick leave to contributors to the Bank in the event of a disabling illness/injury and provided their applicable sick leave or any other applicable paid leave has been exhausted. Certified Employees must have earned two sick leave days in order to join; classified employees must have earned 12 days. Employees may become members of the Sick Leave Bank after making application and after approval by the Trustees. Eligible employees may join the Sick Leave Bank by donating two sick leave days. The committee may assess additional days as they deem necessary. Specific details and enrollment applications may be obtained from the local school office or the Senior Accountant at Central Office. Enrollment applications must be received by October 31 each year for consideration. Sick Leave Bank days may be granted only for instances of disabling illness or injury of the individual members and are limited to twenty days at one time. PayrollThe Payroll Department is responsible for the monthly payroll process. Approximately 4,000 full and part-time employees are paid on the 15th of each month. In addition to the employees’ regular pay, income taxes, Social Security and Medicare taxes, retirement contributions, salary supplements, adjustments to pay, and various voluntary deductions are processed each month. All leave and employee earnings records are maintained by the Payroll Department staff. Questions regarding any of these items should be addressed to the Payroll Department.
SALARY DISTRIBUTION
Employees may have their salary disbributed over twelve months through Cornerstone Financial Credit Union (formerly Educators Credit Union) or The Tennessee Credit Union. Employees desiring this service may contact Cornerstone Financial Credit Union at 615-385-1616 (Rivergate Branch 615-859-0590) or The Tennessee Credit Union at 615-244-1910 (Rivergate Branch 615-859-6694 or Gallatin Branch 615-452-7910) for applications and information.
DIRECT DEPOSIT
Employees may have their salary directly deposited into accounts at the Following financial institutions: Cornerstone Financial Credit Union (formerly Educators Credit Union), The Tennessee Credit Union and Old Hickory Credit Union. Employees desiring this service may contact Cornerstone Financial Credit Union at 615-385-1616 (Rivergate Branch 615-859-0590) or The Tennessee Credit Union at 615-244-1910 (Rivergate Branch 615-859-6694 or Gallatin Branch 615-452-7910) or Old Hickory Credit Union at 615-847-4043 for applications and information.
PAYROLL DEDUCTION
Sumner County Board of Education provides payroll deduction for the following items: - Tax Shelter Annuities
- United Way
- Mandatory Deductions required by Law
- NEA, TEA, SCEA Professional Dues
- Term Life Insurance
- IRS Section 125 Cafeteria Plan
- Long-term Disability Insurance
- Cancer Insurance
- Long-term Care Insurance
- Miscellaneous voluntary supplemental insurance policies
Accounts PayableThe Accounts Payable Department is responsible for processing all purchases made by the district, including the issuance of purchase orders and payment for all goods and services received by the District. Accounts Payable operates under Tennessee State law and various Board policies regarding the purchase of goods and services. An internal procedures manual has been developed and is available from Accounts Payable for any employee who is involved with purchasing. PurchasingThe Purchasing Department oversees all bidding for goods and services of $5,000 or more. The Purchasing Coordinator works with individual departments or staff members in developing the bid specifications. Sealed bids are then taken and presented to the Board of Edcuation for its approval. The Purchasing Coordinator also acts as a resource for all of the departments and schools in securing telephone bids for purchases between $500 and $5,000. A comprehensive vendor list is available from the Purchasing Coordinator to assist in securing the lowest and best bid for all district purchases.
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Sumner County Schools
© 2005 M/F/D/V/EOE