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The Finance Department is responsible for the oversight of all of the financial operations of Sumner County Schools. Our goal is to provide the most efficient funds management possible, while ensuring compliance with federal and state law and local School Board policies. The various functions of the Finance Department include Budget, Accounting, Payroll, Benefits, Accounts Payable, Purchasing and the Print Shop. BudgetAnnually the district prepares an operating budget for approval by the Sumner County School Board and the Sumner County Commission. The process begins in November with meetings between Central Office staff, department heads and school principals, and continues through the following summer when the budget is adopted by the County Commission. Copies of the budget document are available from the Finance Department. A summary of the current year’s revenue and expenditures is available on-line at 2005 Budget.pdf.
AccountingThe Senior Accountant receipts all funds received by Sumner County Schools. Monthly and annual revenue and expenditure reports are provided to the School Board, Department Heads, Supervisors and other stakeholders. The Annual Financial Report is prepared and filed with the State of Tennessee by August 1 of each year.
The Sick Leave Bank is handled through the Accounting Department. The purpose of the Sick Leave Bank is to provide sick leave to contributors to the Bank in the event of a disabling illness/injury and provided their applicable sick leave or any other applicable paid leave has been exhausted. Certified Employees must have earned two sick leave days in order to join; classified employees must have earned 12 days. Employees may become members of the Sick Leave Bank after making application and after approval by the Trustees. Eligible employees may join the Sick Leave Bank by donating two sick leave days. The committee may assess additional days as they deem necessary. Specific details and enrollment applications may be obtained from the local school office or the Senior Accountant at Central Office. Enrollment applications must be received by October 31 each year for consideration. Sick Leave Bank days may be granted only for instances of disabling illness or injury of the individual members and are limited to twenty days at one time. PayrollThe Payroll Department is responsible for the monthly payroll process. Approximately 4,000 full and part-time employees are paid on the 15th of each month. In addition to the employees’ regular pay, income taxes, Social Security and Medicare taxes, retirement contributions, salary supplements, adjustments to pay, and various voluntary deductions are processed each month. All leave and employee earnings records are maintained by the Payroll Department staff. Questions regarding any of these items should be addressed to the Payroll Department.
SALARY DISTRIBUTION
Employees may have their salary disbributed over twelve months through Cornerstone Financial Credit Union (formerly Educators Credit Union) or The Tennessee Credit Union. Employees desiring this service may contact Cornerstone Financial Credit Union at 615-385-1616 (Rivergate Branch 615-859-0590) or The Tennessee Credit Union at 615-244-1910 (Rivergate Branch 615-859-6694 or Gallatin Branch 615-452-7910) for applications and information.
DIRECT DEPOSIT
Employees may have their salary directly deposited into accounts at the Following financial institutions: Cornerstone Financial Credit Union (formerly Educators Credit Union), The Tennessee Credit Union and Old Hickory Credit Union. Employees desiring this service may contact Cornerstone Financial Credit Union at 615-385-1616 (Rivergate Branch 615-859-0590) or The Tennessee Credit Union at 615-244-1910 (Rivergate Branch 615-859-6694 or Gallatin Branch 615-452-7910) or Old Hickory Credit Union at 615-847-4043 for applications and information.
PAYROLL DEDUCTION
Sumner County Board of Education provides payroll deduction for the following items: - Tax Shelter Annuities
- United Way
- Mandatory Deductions required by Law
- NEA, TEA, SCEA Professional Dues
- Term Life Insurance
- IRS Section 125 Cafeteria Plan
- Long-term Disability Insurance
- Cancer Insurance
- Long-term Care Insurance
- Miscellaneous voluntary supplemental insurance policies
BenefitsA number of employee benefits, including group medical and dental insurance, are offered by Sumner County Schools and are serviced by the Benefits Department. Teachers’ group medical and dental insurance is through the State of Tennessee. Classified employees receive group medical and dental benefits through the Sumner County Employees Insurance Trust. Questions regarding any of the following should be addressed to the Benefits Department:
HEALTH INSURANCE
Sumner County Schools offers a choice of health plans to all full-time employees. The Board pays the negotiated amount towards medical insurance premiums. Employees on an unpaid leave of absence may continue their insurance by paying the full premium each month. The Family Medical Leave Act (FMLA) may allow for exceptions under certain circumstances.
Under the requirements of the Consolidated Omnibus Budget and Reconciliation Act of 1985 (COBRA), as amended, an employer must offer to continue group health benefits to certain employees and dependents in certain instances where coverage under the plan would otherwise end. Questions regarding COBRA should be addressed to the Benefits Department.
DENTAL INSURANCE
Sumner County Schools offers a choice of dental plans to all full-time employees and pays the negotiated amount towards the premium.
OCCUPATIONAL INJURY
The Sumner County Board of Education provides compensation for work-related injuries for each employee through the Occupational Compensation Plan of the Sumner County Casualty Insurance Board. When an injury or accident occurs on the job, an employee must promptly notify his/her principal or immediate supervisor. This should be done even if the employee does not feel the need for medical attention. The employee is also responsible for reporting where, what,
when and how the injury or illness occurred with enough information
that medical treatment can be started and the necessary reports
completed. If the injury is life threatening, qualified emergency
transportation should be obtained and the principal or immediate
supervisor notified as soon as possible. It is important the incident
be reported within 24 hours or the next scheduled workday. The
principal or immediate supervisor of the employee is responsible for
seeing that the Worker Injury Report is completed and forwarded to the
Risk Management Office. BELOW ARE THE STEPS TO FOLLOW FOR TREATMENT OF WORK-RELATED INJURIES FOR SUMNER COUNTY EMPLOYEES: - Immediately report the incident to your supervisor/department head.
- The
supervisor/department head should then contact the Risk Management
Office at 451-6023. If the injury occurs after normal business hours,
please leave a message on the answering machine and they will contact
you the next business day.
- Complete the Occupational Injury
Report provided to each department by the Risk Management Office,
immediately fax to their office and then mail the original to Risk
Management.
- If necessary, report to Middle Tennessee Family
Wellness Group at 353 New Shackle Island, #122B, Hendersonville,
Tennessee 37075, which is the only approved treatment facility for
on-the-job injuries. In the event an incident involves a serious
injury, please report to the nearest Emergency Room. *Note: If medical
attention is necessary, be reminded that Risk Management must give
authorization for treatment to the treating facility before the
employee receives medical attention.
Failure to have all medical treatment authorized by the Risk Management Office may result in denial of payment.
LIABILITY INSURANCE
The
Sumner County Schools provides liability insurance for employees while
permforming acts which are within the scope of their duties and / or
employment. Accounts PayableThe Accounts Payable Department is responsible for processing all purchases made by the district, including the issuance of purchase orders and payment for all goods and services received by the District. Accounts Payable operates under Tennessee State law and various Board policies regarding the purchase of goods and services. An internal procedures manual has been developed and is available from Accounts Payable for any employee who is involved with purchasing. PurchasingThe Purchasing Department oversees all bidding for goods and services of $5,000 or more. The Purchasing Coordinator works with individual departments or staff members in developing the bid specifications. Sealed bids are then taken and presented to the Board of Edcuation for its approval. The Purchasing Coordinator also acts as a resource for all of the departments and schools in securing telephone bids for purchases between $500 and $5,000. A comprehensive vendor list is available from the Purchasing Coordinator to assist in securing the lowest and best bid for all district purchases.
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Sumner County Schools
© 2005 M/F/D/V/EOE